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Customer Service Specialist

Location:Fargo, ND
Level:Full Time
Category: Client Operations

Description

The Customer Service Specialist position is responsible for delivering exceptional customer service that exceeds account holder expectations in all contact interactions.  This position is primarily responsible for providing front-line call center and operational process support to IRA customers.  The Customer Service Specialist processes applications, verifies client documentation, deposits initial checks and responds to customer inquires.

Skills/Competencies:

  • Communication Skills - Communicates regularly with both peers and colleagues in other business units. Demonstrates ability to document procedures that are clear and easy to understand.  Effectively communicates with clients on specific tasks.
  •  Demonstrates in depth understanding of assigned tasks underpinning operational function. 
  • Problem Solving- Effectively solves problems with direction utilizing resources/procedures for a specific process, with a defined resolution. 
  • Detail Oriented Vs. Big Picture- Generally focuses and understands details on specific tasks while understanding to a limited extent the identified implications to the entire process associated with the task.
  • Conflict Resolution - Addresses conflicts within team (direct circle of influence) related to tasks/processes for which they have direct ownership.
  • Training/Mentoring - Is generally trained/mentored and has the ability to train a fellow associate on specific tasks.
  • Risk Taking/Decision Making - Makes decisions on a participant or plan level transaction based on precedent (assistance may be required).
  • Planning/Organizing - Generally plans 1-2 days in advance in order to meet specific tasks as defined.  Generally planning for self only and vacation back-up as needed.  Organized so that specific items can consistently be retrieved quickly.
  • Time Management/Prioritization - Works most efficiently with a pre-defined schedule or set of existing priorities, but able to be effectively flexible if a situation calls for it.  Needs assistance dealing with conflicting priorities.  Responsibility to manage own tasks.
  • Work Style - Works well independently on specific tasks.  Requires some direction in more complicated or out of the box tasks.   Able to develop and maintain rapport with others, demonstrates sensitivity and respect for others.
  • Initiative/Work Ethic - Completes daily work as assigned.  Will seek out opportunities to assist peers with daily volumes. Independently identify areas of processing that could be improved and acted upon. Will take on additional departmental responsibilities when assigned. 

Job Duties/Responsibilities:

  • Provide technical and operational assistance to IRA customers
  • Perform support functions for all IRA customers
  • Interact directly with customers, answering questions and offer guidance regarding IRA accounts as well as the regulations surrounding them
  • Data input and verification of all customer information pertaining to the initial application
  • Scan all data into the optical imaging system
  • Perform a variety of tasks related to opening, maintaining and closing out IRA accounts
  • Take initiative to continuously develop skills and industry knowledge to enhance the value of all customer interactions
  • Recommend and implement continuous improvements to back office processes identified through daily interaction with customers and internal operations teams
  • Perform other duties and special projects as assigned
  • Creation of Adhoc reports

Additional Requirements: 

  • Bachelor’s degree in business is preferred 
  • Knowledge of financial services industry and IRA products a plus
  • Proficiency with PC’s including Microsoft Office software applications
  • Certified IRA Services Professional (CISP) a plus
  • Ability to work overtime as necessary

"The I-Client philosophy and the Core Values of People Matter, Quality

First and Integrity Always should be visible in your actions on a day to

day basis showing your support of our organizational culture."



Ascensus is a place to have a career, not just a job. As the largest US independent retirement and college savings services provider, we put our focus on people.  Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes diversity. When you join our team, you get to go to work every day knowing that you help over 6 million Americans save for retirement and college.

 

Ascensus is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital or veteran status, disability or handicap, sexual orientation or any other basis prohibited by applicable law. Ascensus also takes affirmative action to employ, and advance in employment, qualified women, minorities, and covered veterans. Ascensus also makes reasonable accommodations for qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state laws

 

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What makes any career at Ascensus so rewarding?

  • Collaborative, idea-sharing environment
  • Professional development
    • In-house training
    • Tuition reimbursement
  • Generous reward programs
  • Paid time off (additional purchase plan)
  • Medical, dental & vision benefits
  • Health savings account (employer contribution up to $1,100)
  • 401(k) & 529 match programs
  • Volunteer/charitable-giving programs
  • Business casual dress
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