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Accounts Payable Specialist

Location:Fargo, ND
Level:Full Time
Category: Finance


Support the Corporate Finance mission by being a highly qualified professional who adheres to departmental and corporate procedures while processing vendor and employee travel and entertainment payments.


Section 2: Job Functions, Essential Duties and Responsibilities


  • Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.
  • Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture.
  • Assign complete and accurate invoice coding in the MHC (Lawson interfacing) accounts payable system.
  • Ensure accuracy of data input and adherence to departmental and corporate procedures.
  • Review employee T&E reports for adequate documentation and compliance with existing T&E policy.
  • Serve as a centralized point of contact for employee questions related to the Concur T&E portal.
  • Identify areas of weakness and recommend enhanced procedures/controls to ensure high quality process output.
  • Coordinate payment to vendors and employees via check/ACH/Wire.
  • Complete annual tax reporting for vendor payments (1099-MISC).
  • Maintain banking information in Lawson for electronic payments.
  • Perform vendor maintenance (in Lawson/MHC/Concur), including new vendor setup.
  • Process daily positive pay upload file and review any exceptions.
  • Provide specialized payment processing and reporting for independent consultants (TBC).
  • Meet or exceed pre-established weekly, monthly, and annual processing deadlines and timelines.
  • Provide timely support to associates who request assistance with audit requests.
  • Monitor stale dated checks and complete related escheatment process.
  • Reconcile payables related ledger accounts
  • Assist with other tasks and projects as assigned



Section 3:  Experience, Skills, Knowledge Requirements


  • Associate’s degree in accounting/finance or equivalent work experience preferred.
  • 2-3 years business experience, preferably in financial services and/or payables processing.
  • Detail oriented with strong time management skills.
  • Strong communication skills with internal and external clients.
  • Ability to handle multiple priorities and meet deadlines.
  • Ability to work independently as well as with a team in a fast-paced environment.
  • Proficient with Microsoft Excel (v-lookups, pivot tables, etc).


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What makes any career at Ascensus so rewarding?

  • Collaborative, idea-sharing environment
  • Professional development
    • In-house training
    • Tuition reimbursement
  • Generous reward programs
  • Paid time off (additional purchase plan)
  • Medical, dental & vision benefits
  • Health savings account (employer contribution up to $1,100)
  • 401(k) & 529 match programs
  • Volunteer/charitable-giving programs
  • Business casual dress
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