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Executive Assistant

Location:Fairfield, NJ
Level:Full Time
Category: Administrative


Ascensus is the largest independent retirement and college savings services provider in the United States, helping over 7 million Americans save for the future.   We need a seasoned executive administrative to support our Legal Department and professionals in Risk and Compliance.


  • Administer system for filing contracts and other corporate documents in hard copy and electronically
  • Serve as primary administrator of Midaxo (a mergers and acquisitions workflow tool)
  • Assemble and distribute books for board of directors meetings
  • Create and edit a variety of documents, correspondence and reports in Adobe and Microsoft Word, Excel and PowerPoint
  • Handle incoming/outgoing mail and telephone calls
  • Schedule appointments and coordinate arrangements for meetings, conferences and travel
  • Administer approval and payment of invoices and expense reports
  • Act as office manager for small office, including working with building management and assisting with technology issues
  • Interact with associates in business units across the company
  • Assist with other tasks and projects as assigned


  • High School diploma or equivalent
  • 10+ years of experience providing administrative support to senior executives
  • Experience supporting an in-house legal department preferred
  • Advanced knowledge of Adobe and Microsoft Word, Outlook, Excel and PowerPoint
  • Able to handle a broad variety of complex administrative duties without close oversight
  • Strong written and verbal communication skills
  • Able to multi-task and meet multiple and concurrent deadlines in a high-volume, fast-paced environment
  • Able to work with and protect confidential and sensitive information
  • Strong attention to detail and good judgment
  • Able to analyze complex administrative details, establishing filing systems and assembling reports containing data from multiple sources and departments
  • Hardworking, mature and proactive
  • Able to work in a team environment as well as independently

Ascensus is a place to have a career, not just a job. As the largest US independent retirement and college savings services provider, we put our focus on people.  Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes diversity. When you join our team, you get to go to work every day knowing that you help over 6 million Americans save for retirement and college.


Ascensus is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, ancestry, religion, age, citizenship, sex, marital or veteran status, disability or handicap, sexual orientation or any other basis prohibited by applicable law. Ascensus also takes affirmative action to employ, and advance in employment, qualified women, minorities, and covered veterans. Ascensus also makes reasonable accommodations for qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state laws


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What makes any career at Ascensus so rewarding?

  • Collaborative, idea-sharing environment
  • Professional development
    • In-house training
    • Tuition reimbursement
  • Generous reward programs
  • Paid time off (additional purchase plan)
  • Medical, dental & vision benefits
  • Health savings account (employer contribution up to $1,100)
  • 401(k) & 529 match programs
  • Volunteer/charitable-giving programs
  • Business casual dress
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