Section 1: Position Summary
The Legal Operations Coordinator is a critical role responsible for enhancing efficiency and effectiveness of a variety of operational duties designed to ensure the smooth functioning of legal processes while upholding operational excellence and maintaining compliance with internal policies and legal and regulatory requirements.
Primary responsibilities include collaborating with internal stakeholders, assisting in the finalization and execution of contracts, legal records administration, and providing other legal operations support to the legal group. This position contributes significantly to the overall success of legal operations at Ascensus by incorporating a proactive approach and meticulous attention to detail.
Section 2: Job Functions, Essential Duties and Responsibilities
Route contracts and other legal documents for execution, cross-check and validate contract information, and ensure proper storage post-execution
Organize, migrate, and store contracts and other legal documents within SaaS business systems
Update and maintain legal records within SaaS business systems
Act as a backup to administrator of legal operations software
Understand business processes and provide practical, actionable advice and support to internal clients
Effectively respond to information requests from internal clients and send regular reminders
Follow Standard Operating Procedure (SOP) manuals and assist in drafting new SOPs
Work well independently while under pressure in a fast-paced, dynamic environment with a high degree of responsiveness
Interacts effectively with all levels of management and staff
Assist with other tasks and projects as assigned, demonstrating flexibility and willingness to contribute to the legal group’s success
Regular, reliable and punctual attendance
Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients
Core Values of People Matter, Quality First and Integrity Always® are visible in actions on a day to day basis showing support of our organizational culture
Supervision
N/A
Section 3: Experience, Skills, Knowledge Requirements
Baccalaureate degree or equivalent experience in a related field
Minimum 2 years of experience working with contracts and corporate business systems/SaaS platforms
Proficient knowledge of Microsoft Word, Outlook, and Teams, eSignature platforms, and electronic records storage
Strong computer skills with an interest in technology/automation
Excellent organizational skills, attention to detail, and ability to proofread
Operates with a high level of integrity and accountability
Ability to work autonomously, yet also take direction from legal group leaders
Strong problem-solving, critical thinking, and analytical skills
Works quickly and effectively, managing time and resources to meet deadlines and objectives
We are proud to be an Equal Opportunity Employer
Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.
For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying.
At Ascensus, we aspire to make a difference for others. We are a technology-enabled services company that helps people save for a better future through our network of institutional, financial advisor, and state partners. Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes diversity—housed within our Core Values: People Matter. Quality First. Integrity Always.®
Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws (“Protected Status”).
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